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Procurement Support Manager

Position:

Procurement Support Manager

Location:

Remote

Contract Type:

Contractor- international

Compensation:

Commensurate with experience

Term:

1 year

About Project Expedite Justice

Project Expedite Justice (PEJ), founded in 2016, is a United States-based NGO with 501(c)(3) charitable organization designation.

PEJ's mission is to use all available legal options to seek justice for individuals inadequately protected under the law, who cannot access legal resources, and who are exploited by governments, corporations, or others.

PEJ applies a novel, victim-centered approach to addressing mass atrocities. PEJ's 3-step model includes training, mentoring, and providing independent legal consulting. We partner with and train local lawyers and investigators to collect, analyze, and preserve evidence according to international legal standards. Without evidence, there can be no accountability. We further build local capabilities and advance the justice process through case-specific mentoring and strategic guidance to local legal practitioners and investigators. Finally, we partner with local NGOs, pro bono law firms, and legal clinics to represent victims of international crimes and serious human rights abuses in court or alternative judicial mechanisms.

PEJ has projects in several countries. Our inclusive team includes people working remotely from Africa, Asia, Europe, South America, and the US. We are deeply committed to increasing opportunities for lawyers and other human rights defenders from the global majority or global south to participate in international rule-of-law-based nonprofit work.

The Opportunity: Procurement Support Manager

Job Summary:

PEJ is seeking a highly organized and detail-oriented Procurement Support Manager to join our team supporting our humanitarian programs in Ukraine. This role will play a crucial role in ensuring the efficient and ethical acquisition of goods and services needed for our vital work.

Key Responsibilities

Key Responsibilities include:

  • Leading all purchasing and procurement

  • Preparing plans for the purchase of equipment, services, and supplies.

  • Preparing research on the requested purchase items, evaluating prospective suppliers

  • Reviewing, comparing, analyzing, and approving products and services to be purchased.

  • Managing inventories and maintaining accurate purchase and pricing records.

  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

  • Preparing logistics plan and all the supporting documents for in-country and international procurement.

  • Maintaining good supplier relations and negotiating contracts.

  • Preparing budgets, cost analyses, and reports.

Analysis and reporting:

  • Audit Framework Understanding: Understanding of the Ukrainian accounting and procurement system and relevant international regulations regarding humanitarian aid support and logistics.

  • Audit preparation activities

  • Report Structure and Content: Structure reports in accordance with PEJ's SOPs and reporting standards.

Team Collaboration and Communication:

  • Effective Teamwork: Collaborate effectively with the PEJ admin team and program admin colleagues.

  • Clear and Concise Communication: Communicate findings and insights clearly and concisely, both verbally and in writing.

  • Be able to update and consult on the Ukrainian legislation and regulatory changes or adjustments regarding the procurement and logistics of humanitarian Aid.

Profile: Qualifications and Attributes

Required Qualifications and Experience:

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred).

  • Minimum 5 years of experience in procurement or a related field, ideally within the humanitarian or non-profit sector.

  • Proven experience in leading and managing the procurement process from requisition to delivery.

  • Strong understanding of procurement best practices and ethical sourcing principles.

  • Excellent research, analytical, and problem-solving skills.

  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Excellent written and verbal communication skills in English and Ukrainian.

  • Strong ability to collaborate effectively with a diverse team in a remote environment.

  • Cultural sensitivity and understanding of the Ukrainian context.

  • Commitment to PEJ's mission and values, including a passion for humanitarian work.

How to Apply:

Email recruitment@projectexpeditejustice.org with "Application: Procurement Manager" in the subject line, and attach:

  • CV/resume (maximum of two pages); and

  • Cover letter.

By submitting your application, you consent to a reference check, where we will contact up to three professional references you provide.

Applications will be reviewed on a rolling basis.

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