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Subgrants Officer

Job Type

Ukraine

Location

Remote, worldwide

About the Role

Job Summary:

We seek a highly motivated and organized Subgrants Officer to join our team. The Subgrants Officer will play a critical role in supporting the successful implementation of PEJ’s grantmaking activities under Team Ukraine. This position requires strong attention to detail, excellent organizational and communication skills, and a commitment to supporting the work of local partners.

Key Responsibilities

  • Subgrant Administration:

    • Manage the full subgrant lifecycle, including:

      • Receiving, reviewing, and assessing subgrant applications.

      • Conducting due diligence on potential subgrantees.

      • Negotiating and drafting subgrant agreements.

      • Tracking subgrant disbursements and expenditures.

      • Monitoring subgrantee performance against agreed-upon deliverables and timelines.

      • Ensuring compliance with all grant terms and conditions.

      • Preparing and submitting subgrant reports to donors and internal stakeholders.

  • Technical Assistance:

    • Provide technical assistance to subgrantees on grant management, financial reporting, and other relevant areas.

    • Address subgrantee inquiries and resolve issues related to grant agreements and documentation.

    • Conduct capacity building workshops for subgrantees on grant management best practices.

  • Documentation and Reporting:

    • Maintain accurate and up-to-date records of all subgrant activities.

    • Prepare and submit timely reports on subgrant progress and performance.

    • Develop and maintain templates for subgrant agreements, reports, and other relevant documents.

  • Coordination and Collaboration:

    • Coordinate with the Program Lead and other program staff on subgrant-related matters.

    • Collaborate with the Finance team on budget tracking, financial reporting, and reconciliation.

    • Work closely with subgrantees to ensure their success.

  • Data Management:

    • Collect, analyze, and report on subgrant data for program evaluation and learning.

    • Maintain a database of subgrantee information and grant records.

Profile: Qualifications and Attributes

  • Education and Experience:

    • Bachelor's degree in International Development, International Relations, Business Administration, or a related field.

    • At least 3 years of experience in subgrant management or a related field in the international development sector.

    • Experience working with NGOs and/or international organizations preferred.

  • Technical Skills:

    • Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

    • Excellent attention to detail and accuracy.

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    • Experience with grant management software (e.g., Salesforce, Grants.gov) a plus.

  • Interpersonal Skills:

    • Excellent interpersonal and communication skills (both written and verbal).

    • Strong relationship-building and negotiation skills. 

    • Ability to work effectively with diverse stakeholders, including subgrantees, donors, and internal staff.

    • Cultural awareness and sensitivity.

  • Other Skills:

    • Strong analytical and problem-solving skills.

    • Ability to work independently and as part of a team.

    • Commitment to the mission and values of PEJ.

    • Must be based in the Ukraine and speak Ukrainian fluently.

How to Apply

Email recruitment@projectexpeditejustice.org with "Application: Subgrants Officer" in the subject line, and attach:

  • CV/resume (maximum of two pages); and

  • Cover letter.

By submitting your application, you consent to a reference check, where we will contact up to three professional references you provide.

Applications will be reviewed on a rolling basis.

Project Expedite Justice

Project Expedite Justice is a 501(c)(3) non–profit charity exempt from federal income tax. Donations are tax-deductible to the extent allowed by law. Our EIN/tax-exempt number is 81-4018785.

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© 2024 by Project Expedite Justice.

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